Set your rental rates.
Price hire by the day, week or month for each gas type. Give individual cylinder sizes their own rate where needed.
Cylinder rent & charges
Calculate cylinder rent.
Invoice it automatically.
Charge for the cylinders your customers hold, for the days they hold them. Bottle calculates the rent and adds it to their next scheduled invoice.
Weekly, monthly or quarterly invoicing. No separate rent bill to prepare.
bottleNext period invoice
Cylinder hire
Example hire
calculation
3cylinders
×7days held
21 cylinder-days × £0.40£8.40
Added alongside deliveries
and applicable credits.
Illustrative daily rate · before VAT
Rental setup
Set up automatic
cylinder hire billing.
Bottle calculates hire from recorded deliveries and returns, using your rates and each customer’s billing cycle.
Choose when to invoice.
Set the customer to weekly, monthly or quarterly billing. Rent needs a period billing cycle; it isn’t added to a per-delivery invoice.
Send invoices automatically.
When the period closes, Bottle’s overnight billing run calculates the rent, raises the invoice and emails it to the customer.
Charged for time held
Charge for the
days cylinders are held.
A delivery partway through the billing period starts rent from that point. A recorded return stops rent for that cylinder from the return date. The next invoice reflects both.
Daily, weekly and monthly prices are converted into a charge for the actual days held.
One billing period
Cylinders delivered
Hire starts with the recorded delivery.
Cylinders returned
Rent stops for the cylinders returned.
The period closes
Bottle adds the calculated rent to the invoice.
Scheduled invoicing
Include deliveries, hire
and credits on one invoice.
The next scheduled invoice brings together unbilled deliveries on account, cylinder hire and applicable credits. Each order is billed once, and the hire covers the period just ended.
Explore invoicing and payments →Deliveries on account
What was delivered, when and against which order.
Cylinder hire
The rental charge for the days cylinders were held.
Applicable credits
Amounts owed back, including cylinder return credits.
Offer card payment when Stripe is connected, bank transfer when your bank details are set, or both. Card payments update the invoice automatically; the office records bank payments.
See what’s being charged
View cylinder holdings
and rental value.
Open a customer to see their cylinder holdings and rental position. Across the business, see the current monthly rental value—and holdings that aren’t on a rent billing cycle.
Spot rent that isn’t being billed.
A customer can hold rented cylinders without a billing cycle. Bottle flags that gap so you can check their setup.
Estimated rent and invoiced rent.
Monthly rental value is an estimate based on current holdings and rates. Invoices use the actual days held during the period.
Deposits & cylinder charges
Manage deposits
and cylinder charges.
Use a refundable deposit or a non-refundable cylinder charge where that’s how you trade. Unlike ongoing rent, these charges are added to the order.
Read the rates and refund settings guide ↗
Charge for additional cylinders.
Bottle adds the charge for the extra cylinders a customer takes. A like-for-like exchange within the same gas type doesn’t add another standard deposit.
Set a gas-type rate, with size-specific prices where needed.
Set your return refund policy.
Add the refund automatically, handle it manually, or make the cylinder charge non-refundable. Cylinder holdings still reduce when returns are recorded.
Set the refund amount.
Refund the original deposit in full, keep a fixed amount per cylinder, or return a percentage. Check the amounts in your settings before saving.
Does rent go on the delivery order?
No. Rent is added to a weekly, monthly or quarterly period invoice. Deposits and one-off cylinder charges go on the order.
What if nothing is owed?
No invoice is raised if the period has no billable deliveries, hire or credits. The billing cycle moves on.
What if a billing run was missed?
The next run catches up one period at a time, keeping each period separate and avoiding billing the same orders twice.
Early access is open
Set up cylinder hire billing.
Free implementation hours to help set up your rates and customer billing.